With Earth Day 2022 quickly approaching on April 22, today’s businesses more than ever, understand the importance of adopting greener practices. There are multiple reasons for going green – but the most important is its positive effect on the environment.
Here are four ways that digital transformation using electronic document management software (EDMS) helps businesses go green and allows them to help the environment.
1. Reduces the Need for Paper Documents
Think about all the paper that gets wasted in the course of a day from printing documents. Often most of these documents may never be used or will eventually wind up in the trash. Instead of printing documents, electronic systems can save tons of paper that would otherwise be potentially wasted.
2. Reduces Waste
Once you stop printing so many unnecessary or redundant documents, you stop wasting toner and of course the electricity used to operate your printers. But most importantly, you also stop contributing to the abundance of empty ink and toner cartridges that wind up in landfills. It can take up to 1,000 years for a printer cartridge to decompose in a landfill, not to mention the harm that the toxic materials used in such cartridges can do to the environment. Reducing such waste through EDMS does make a difference in helping the environment.
3. Reduces Business Costs
A definite benefit to adopting more sustainable business practices through EDMS are reduced business costs. You will see reduced costs in paper and toner, and also see a reduction in costs related to maintaining printers. But another bonus is that your business will no longer need to maintain space to archive printed document, thus making it possible to operate within a smaller footprint.
4. Improves Productivity
Digital transformation allows for improved productivity. Automating electronic document storage makes it easier to locate, revise, store, distribute, or approve documents. Time saved is money saved and adopting a paperless document management system allows for electronic signing, which reduces the need to deliver and return documents requiring signatures.
Going green might seem like a daunting task as your company seeks ways to reduce its carbon emissions and waste. Digital transformation is one of the best ways to do both while reducing costs and improving productivity and is a win-win for both your company and the environment!
About NATIONAL
Committed to their customers since 1927, NATIONAL offers a range of Managed Services including IT Support and Augmentation, Cybersecurity, UCaaS, Managed Print, Document Management as well as VoIP/Telephony, Cloud Services, Printers, Copiers, MFPs, Product Print Equipment and SmartBoards.
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