5 Signs Indicating You Need a Print Management Provider

Is your print environment functioning as well as it could be? Are you in control of your monthly print spending? Most businesses have no idea what they’re spending every month on printing. In fact, the print environment is often the last unaudited area of business, and it can result in thousands of dollars of wasted spending annually.

If you’re trying to get your company’s print environment under control, here are five signs that a Managed Print Solution is right for you!

1. You Have No User Restrictions Are you monitoring your employee’s print habits? To keep your print environment operating efficiently requires implementing policies and protocols. Putting restrictions in place can help lower your costs. For example, defaulting to 2-sided black and white can reduce your costs (B&W is cheaper than color) and reduce waste by lowering paper use.
2. Your IT Team is Spending Time Repairing Printers
   Is your highly paid IT team spending time freeing paper jams instead of focusing on mission-critical IT tasks? With a Managed Print solution, you can free up your team’s time to focus on what’s important for your business.
3. You Are Ordering Supplies on a Reactionary Basis
   Do you have a process for ordering supplies, or does your team call the vendor without regard for the existing inventory? Ordering supplies on a reactionary basis can cost you thousands. A Managed Print Services provider will track paper and consumables use and implement just-in-time ordering to proactively monitor and order supplies.
4. You Have No Idea of Monthly Print Costs
   Do you know your exact monthly print spend? Most companies have no idea what they are actually spending every month. Costs should include supplies, maintenance, repairs, new device acquisition, and actual per-page print costs. With an MPS provider and a fixed monthly fee, you will know your exact print spend each and every month!
5. Your Supply Cabinet is Overstocked with Outdated Cartridges
   Has reactionary supply ordering left you with a cabinet full of print cartridges for obsolete printers? Toner is expensive! Without an ordering process, you may be spending money on unnecessary supplies. An MPS solution ensures you have the supplies you need when you need them.

Is your company experiencing any (or all) of these problems? If so, it might be time to consider a Managed Print solution. A Managed Print Services partner will help you get your print environment under control and lower your costs.

About NATIONAL

Committed to their customers since 1927, NATIONAL offers a range of Managed Services including IT Support and Augmentation, Cybersecurity, UCaaS, Managed Print, Document Management as well as VoIP/Telephony, Cloud Services, Printers, Copiers, MFPs, Product Print Equipment and SmartBoards. 

For the latest industry trends and technology insights visit NATIONAL’s Business Technology Theater.