Printing is an essential part of many businesses. However, it is also an area where companies often waste valuable resources. From uncontrolled spending on printing supplies to unsecured print devices, there are some common oversights that can negatively impact your bottom line. In this blog post, we will discuss the top 5 common business printing oversights and provide tips on how to avoid them.
#1 Unsecure Print Devices
An unsecured printer can pose a significant security risk for businesses. Hackers can gain access to a network through an unsecured printer and install malware that can steal data, disrupt operations, or even ransom your company’s sensitive data. Additionally, printed documents left unattended can be stolen or viewed by unauthorized individuals, leading to a breach in confidentiality. It is essential that businesses secure their print devices with user authentication and encryption to protect against unauthorized access.
#2 No User Print Restrictions
A lack of print restrictions can lead to overused printers and wasted supplies. By implementing user print restrictions, businesses can control who can print and how much they can print. Companies can also encourage employees to print only what’s necessary by using email and other digital tools.
#3 Reactive vs Proactive Service
Many businesses only call for printer repair when they experience breakdowns. Unfortunately, this leads to downtime and increased costs. On the other hand, a proactive approach (i.e., preventative maintenance) can help reduce the need for costly repairs and keep your print equipment running smoothly.
#4 Color Printing Abuse
Companies can save a considerable amount of money on printing costs by avoiding the unnecessary use of color printing. To avoid this, businesses should minimize the amount of color pages printed where possible, switch their printers to grayscale for internal communications, and encourage the use of digital and other alternatives whenever possible.
#5 Multiple Print Vendors and Invoices
Working with multiple vendors can create logistical challenges such as managing different order processes and invoicing procedures. This can result in higher administrative costs and longer lead times. By consolidating print vendors and working with a single provider, businesses can simplify operations, reduce costs, and ensure consistent quality across all print-related activities.
These five common business printing oversights can have serious consequences for businesses but following these best practices and leveraging the expertise of a Managed Print Services (MPS) provider can help. Don’t let these common (and avoidable!) printing oversights impact your business’s profitability and efficiency!
About NATIONAL
Committed to their customers since 1927, NATIONAL offers a range of Managed Services including IT Support and Augmentation, Cybersecurity, UCaaS, Managed Print, Document Management as well as VoIP/Telephony, Cloud Services, Printers, Copiers, MFPs, Product Print Equipment and SmartBoards.
For the latest industry trends and technology insights visit NATIONAL’s Business Technology Theater.
